MedTracS for pharmaceutical wholesalers

MedTracS segment value offer

MedTracS was designed and developed by us using our 30-year expertise in creating, delivering and operating complex warehouse logistics software systems for leading pharmaceutical wholesalers.

We built MedTracS taking into account specific business needs and process requirements of pharmaceutical wholesalers, such as reliability, speed and ability to process high volumes of medicines.

MedTracS can be used by any type and size of a pharmaceutical wholesaler – large, medium or small, with one or multiple warehouses.

As a pharmaceutical wholesaler, using MedTracS you will achieve full FMD compliance with limited effort and investment.

With MedTracS you will perform all your required FMD transactions with minimum interference to your existing business operations, efficiently and effectively.

Key functionality

Medtracs offers full functionality to meet the requirements for wholesalers based on FMD.

Certified connection to National Medicine Verification System.

Two key types of FMD transactions:

1.  Verification of medicine packs

  • Product returns (products returned to saleable stock)

  • Product receipt from unknown parties (e.g. products received not from Marketing Authorization Holder; from wholesaler without authorization; or from wholesaler not designated by Marketing Authorization Holder to distribute)

2.  Decommission of medicine packs

  • Products intended for: exporting outside of the EU, marking processes (stolen, samples), or distribution to institutions, vets, dentals, etc.

  • Product returns (products which cannot be returned to saleable stock)

Odoo - Sample 1 for three columns

FMD transactions

1.  Verify medicine pack

2.  Decommission medicine pack + Status:

  • Dispense

  • Export pack from EU

  • Mark pack as Stolen

  • Mark pack as Destroyed

  • Mark pack as Sample, for authorities/sample archives

  • Mark pack as Free Sample, for healthcare professionals

  • Mark pack as Locked

Odoo - Sample 3 for three columns

FMD data

  • Easy access and comprehensive view into historical data, all FMD transactions generated by all assigned users

  • Ability to filter data, view transactions for specific user, terminal, depot, warehouse, selected time period

  • Ability to analyse data, monitor trend lines, concentration of transaction types for specific user, terminal, depot, warehouse

Odoo - Sample 1 for three columns

How to start

To get started, only a smartphone running on Android or iOS or a number of smartphones with Internet access need to be set up.

MedTracS application can be downloaded from Google Play or App Store for free.

MedTracS can be used right after completion of the registration process.

MedTracS application uses smartphone’s camera to scan the new, unique medicine pack Data Matrix code.

The application is in online connection with our dedicated Medtracs server, operating 24/7, forwarding the scanned serial numbers to it.

MedTracS server handles in the background all relevant work including handling the rights, logging and being in permanent connection and data interchange with the National Medicine Verification System.

Odoo - Sample 3 for three columns

How to process high volumes

As a pharmaceutical wholesaler, most likely you process high volume of medicines every day.  

MedTracS can be set up and operated in order to handle high volume of medicines and bulk transactions performed by users, in a single or multiple depots or warehouses.

MedTracS can be set up and configured on multiple laptops or desktop computers with connected 2D code scanners. This way, fast workflows can be achieved. Again, background work is done on our dedicated servers. MedTracS application can be used in parallel on more devices at the same time.

This set up will meet the business and FMD requirements of even the largest pharmaceutical wholesalers.

Odoo - Sample 1 for three columns

Speed and reliability

Fast and reliable operation is enabled by asynchronous connection between the application and the server.

Users can continuously scan the pack codes, while the MedTracS server processes transactions in the background.

Hence, users don’t have to wait for single responses when using the application, which is especially important for bulk transactions.

Because the actual work is done on our side, not on client devices, there is no need for fast Internet connection at client side, nor high-end smartphones.

After finishing scanning work, users get results in the form of statistics, with clear indication if there was a problem with any of the packs. Data will stay on the screen, so that problematic packs can be scanned again or separated.

Odoo - Sample 3 for three columns

Set up and configuration

MedTracS is set up and configured on selected Client infrastructure components as well as dedicated software and hardware resources provided by us.

MedTracS can be set up on various types of client end user terminals: laptops or desktop computers connected with 2D scanners, smartphones with Android or iOS, or combination of both.

Any number of end user terminals can be set up, based on specific client business requirements. Adjustments can be easily implemented in future in line with client business growth or operational changes.

MedTracS can handle various end user and terminal configurations. One or more employees can be assigned to a specific terminal.

MedTracS runs on our dedicated, secure operating environment (servers, databases), with certified and secure interfaces to the National Medicine Verification Systems in various countries.

Key MedTracS features

   FMD Certified and Ready – tested, proven and certified by the National Medicine Verification Organizations in various EU countries

    Versatile – enables usage of various types of scanning devices, either already in operation in the pharmaceutical warehouses or newly acquired

   Reliable – runs on operating environment based on high quality software and hardware platforms

   Local service and support available and provided to Clients in various countries

   Complete and Comprehensive – designed to take care of all formal and business process requirements for pharmaceutical wholesalers

   Scalable – applicable for large, medium or small pharmaceutical wholesalers, from few to tens/hundreds of terminals and users 

   Continuous regulatory adaptation - continuously adapting to on-going FMD regulatory changes applicable for pharmaceutical wholesalers

Do not wait until 09 February 2019 ... order MedTracS now!

Implement and operate MedTracS in your pharmaceutical warehouses - the most professional, efficient and financially effective FMD software available for pharmaceutical wholesalers.


Now you can order MedTracS, install and use it free of charge for the first month. After the first month, if you decide to continue using Medtracs for a longer period (min. 6 months), you will receive an attractive discount.

To request a customized offer and quotation, please refer to Try & Buy page  or  Contact us now

We will be happy to discuss with you how MedTracS can solve your FMD needs and present you a customized offer for your pharmaceutical wholesale business.


Contact us